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Programme overview
This information dates from June 15. See the Online Conference Schedule for the most up-to-date information.
What is Preservation Storage?Andrea Goethals, Steve Knight, Jane Mandelbaum, Nancy McGovern, Gail Truman, Kate Zwaard, Sibyl Schaefer
Storage is arguably the most fundamental building block of any technical infrastructure designed to preserve digital content. All institutions responsible for preserving digital content must use storage systems or services, whether they are maintaining their own, sharing infrastructure with other institutions, or relying on a third party to provide this service. There are many decisions to be made as to what constitutes a storage infrastructure good enough to protect the integrity and viability of the content, at a cost affordable to the institution. To date each institution has had to independently make these decisions without guidance from the digital preservation community. This workshop will explore whether or not it is possible for the attendees to write a brief “principles of preservation storage” as a starting point for a larger discussion within the community after the conference.
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Personal Digital Archiving: How Can the Cultural Heritage Community Help Individuals Curate Their Own Materials?Maurizio Lunghi, Helen Tibbo, Christopher (Cal) Lee, Natascha Schumann, Achim Osswald, Martin Iordanidis
Personal Digital Archiving (PDA) is a relatively recent topic in the landscape of digital preservation and new questions/challenges arise as devices, tools, and apps to capture and share information seem to appear every day. Individuals and community organizations can be overwhelmed with photos, email messages, texts, letters, and a wide array of other materials.This workshop seeks to discuss ways in which cultural heritage institutions such as libraries, archives, and museums, along with university researchers, and software and systems developers in this domain, can help individuals and groups come to grips with their digital collections and preserve content that is important to their lives, organizations, communities, and heritage in trustworthy, long-term ways. This workshop will explore the domain of Personal Digital Archiving by defining potential actors and roles, and discussing key topics such as resources, outreach, privacy, legal issues, and technical options available for individuals and organizations to preserve their digital content. Presently, few institutions around the globe are mounting concerted efforts to help individuals curate their own materials, however, there has been a PDA conference in the US each year since 2010. It is our goal in this workshop to bring this discussion to iPRES 2016 and to Europe. Because of the newness of PDA efforts it is important to be inclusive and bring as many voices to the conversation as possible.
Quality Standards for Preserving Digital Cultural HeritageClaudio Prandoni, Antonella Fresa, Börje Justrell, Peter Pharow, Magnus Geber, Erwin Verbruggen
Memory institutions face increasing volumes of electronic documents and other media content for long term preservation. Data are normally stored in specific formats for documents, images, sound, video, etc., produced by software from different vendors. This software is controlled neither by the institution producing the files, nor by the institution that archives it. This obligates memory institutions to carry out conformance tests before accepting transfers of electronic collections, but again these are beyond the control of the institution and can be unreliable. This poses problems for long-term preservation. Digital content, meant for preservation, passing through an uncontrolled generative process can jeopardise the preservation process. The objective of PREFORMA (PREservation FORMAts for culture information/e-archives) – a Pre Commercial Procurement project co-funded by the European Commission under its FP7-ICT Programme – is to give memory institutions full control of the conformance testing of files created, migrated and ingested into archives. This is achieved through the development of open source tools which enable this process within an iteration that is under the full control of memory institutions. The project aims to establish a sustainable ecosystem involving interested stakeholders from a variety of backgrounds, including researchers, developers and memory institutions. The workshop will present the results of the project, including demonstration of the conformance checkers developed during the prototyping phase. This will inform a discussion with the digital preservation community – open source community, developers, standardization bodies and memory institutions – about the opportunities offered by PREFORMA and the challenges that are still to be addressed.
You might also be interested in the workshop: Sharing, Using and Re-using Format Assessments
OSS4Pres 2.0: Building Bridges and Filling GapsSam Meister, Carl Wilson, Shira Peltzman, Heidi Dowding
Building on the success of the “Using Open-Source Tools to Fulfill Digital Preservation Requirements” workshop held at iPRES 2015, we propose a “oss4pres 2.0” workshop to further the ideas and themes generated. During the first oss4pres workshop, which was well attended and generated dynamic and engaging discussion amongst participants, digital preservation practitioners and open source software tool developers gathered to discuss the opportunities, challenges, and gaps related to developing open source systems and integrating them into institutional systems and workflows. By engaging in a series of focused activities designed to build upon our findings, at oss4pres 2.0 we seek to both move the conversation forward as well as produce actionable results that will directly benefit digital preservation practitioners. Increased adoption and implementation of OSS tools within institutional digital preservation workflows has resulted in an increased set of knowledgeable practitioners who are seeking to move beyond simple testing and experimentation of tools. Digital preservation practitioners want to make informed tool selection decisions and participate in the process of developing solutions to better automate and integrate OSS tools. The oss4pres 2.0 workshop will provide a highly interactive forum for an audience of digital preservation practitioners, OSS tool developers, and institutional administrators to engage and collaborate to advance the continued development and implementation of OSS tools within the digital preservation community.
Innovative Practices in Digital Preservation, Data Life Cycle Management (DLCM): A Swiss InitiativePierre-Yves Burgi, Eliane Blumer, Aude Dieudé, Ana Sesartić
This workshop aims at providing the unique opportunity to share the insights, experiences and best practices regarding innovative practices regarding long-term preservation of research data. The Swiss DLCM project, with its experience gained from concrete implementations, and which involves at various partner institutions research units, IT services, and libraries, will serve as springboard for promoting and animating the discussion and debate across countries and continents. This workshop is especially designed for researchers, information professionals, practitioners, librarians, IT specialists, as well as everyone interested in digital preservation's best practices.
Symmetrical Web Archiving with WebrecorderDragan Espenschied, Ilya Kreymer
This is the workshop for the novel, open source web archiving tool Webrecorder. Until now, web archiving has mainly been thought to be synonymous with “spidering” or “crawling,” meaning that a very basic, simulated version of a web browser travels paths of links and storing what it encounters, based on a certain set of rules. Webrecorder introduces a new web archiving concept, symmetrical archiving, which makes use of actual browsers and actual user behavior to archive the web, as well. The software stack used for accessing or replaying archived material is exactly the same as during the capturing process. This allows for unprecedented fidelity in web archiving, enabling the preservation of items embedded complex, dynamic web applications, while keeping their whole, interactive context as well as any user specific content. This new approach to web archiving requires new ways of working within institutions; the proposed workshop serves as an introduction to symmetrical archiving, using Webrecorder’s emulation-based browsers, defining object boundaries, and transitioning from or augmenting crawler-based archives.
Persistent Identifiers for Digital Cultural HeritageJonathan Clark, Maurizio Lunghi, Gijsbert Kruithof, Remco van Veenendaal, Marcel Ras
Are you intrigued, interested or simply a bit confused by persistent identifiers? Then this introductory level tutorial is for you! The tutorial will have a strong practitioner focus and will be especially interesting if you are working with Digital Archives and Digital Collections. We hope you will leave with a clear understanding of what persistent identifiers are, why they are important and how trustworthy they are. We will also introduce you to a new tool that can help you determine the most appropriate identifier for your needs. There will be plenty of time to ask questions and to share case studies too. Note that this will not be a deeply technical tutorial.
You might also be interested in the workshop: Towards Smarter Persistent Identifiers
Relational Database Preservation Standards and ToolsLuis Faria, Marcel Büchler, Kuldar Aas
This workshop focuses on presenting the current state-of-the-art relational database preservation standards and tools used by major national archives and other institutions.
It presents SIARD 2, a new preservation format for relational databases. It also presents the current tools for harvesting information from live database management systems into SIARD format and back, namely SIARD Suite and the Database Preservation Toolkit. Furthermore, two tools to access and view the information preserved in SIARD-files are presented: the E-ARK database viewer and SIARDexcerpt.
The workshop includes live demonstration of the tools and prompts the participants to use them on their own laptops using the demonstration databases provided. This workshop closely relates to a tutorial on relational database preservation guidelines and use cases, that focuses on the operational concerns of database preservation and relevant real-world use cases.
You might also be interested in the tutorial: Relational Database Preservation: Operational Issues and Use Cases
Understanding and Implementing PREMISPeter McKinney, Eld Zierau, Evelyn McLellan, Angela Dappert
The PREMIS Data Dictionary was originally developed by the Preservation Metadata: Implementation Strategies (PREMIS) Working Group in 2005 and revised in 2008 and 2015. It is maintained by the PREMIS Editorial Committee and the PREMIS Maintenance Activity is managed by the Library of Congress.We have seen a constant call for PREMIS to undertake tutorials such as this as more and more organisations come to grips with digital preservation. This tutorial provides an introduction to PREMIS and its data model and an examination of the semantic units in the Data Dictionary organized by the entities in the PREMIS data model, objects, events, agents and rights.In addition it presents examples of PREMIS metadata and a discussion of implementation considerations, particularly using PREMIS in XML and with the Metadata Encoding and Transmission Standard (METS). It will include examples of implementation experiences through the institutional experience of the tutors.The tutorial aims at developing and spreading awareness and knowledge about metadata to support the long term preservation of digital objects.
You might also be interested in the workshop: PREMIS Implementation Fair
Introduction to Fedora 4David Wilcox, Andrew Woods
Fedora is a flexible, extensible, open source repository platform for managing, preserving, and providing access to digital content. Fedora is used in a wide variety of institutions including libraries, museums, archives, and government organizations. Fedora 4 introduces native linked data capabilities and a modular architecture based on well-documented APIs and ease of integration with existing applications. Both new and existing Fedora users will be interested in learning about and experiencing Fedora 4 features and functionality first-hand.
Attendees will be given pre-configured virtual machines that include Fedora 4 bundled with the Solr search application and a triplestore that they can install on their laptops and continue using after the workshop. These virtual machines will be used to participate in hands-on exercises that will give attendees a chance to experience Fedora 4 by following step-by-step instructions. Participants will learn how to create and manage content in Fedora 4 in accordance with linked data best practices. They will also learn how to search and run SPARQL queries against content in Fedora using the included Solr index and triplestore.
How can the UNESCO PERSIST Programme Bring about Digital Sustainability through Legacy Software Services?Janet Delve, David Anderson, Natasa Milic-Frayling, Christopher (Cal) Lee
This workshop will address the topic of sustained access to digital content by providing a legal framework and a technical platform for hosting and distributing functional legacy software. Both aspects represent key areas of the UNESCO PERSIST Programme that will focus on the preservation of the digital heritage under the UNESCO Memory of the World Programme.
The objective of the workshop is to engage Digital Preservation Practitioners, Memory Organizations, the ICT industry and policy makers in the discussion of use cases for the international platforms of legacy software services, e.g., applications to preserving increasingly complex digital objects, engagement models among the stakeholders that would lead to revenue streams and economically sustainable services, and legal frameworks that ensure flexible use of legacy software in the far future, e.g., policies to guide life-cycle management of critical software and ‘fair use of software’ beyond its market lifespan.
Building the Business Case and Funding Advocacy for Data Management ServicesPaul Stokes, Neil Beagrie, William Kilbride
In the current economic climate it is widely acknowledged that a robust business case is a prerequisite for a sustainable data management service. It is also becoming clear—particularly in the case of research data and the associated funder mandates—that data management needs to be considered holistically; all aspects of the data life cycle from the active creation phase through to preservation/curation (and ultimately disposal) affect the costs and benefits and need to be accounted for.
A number of tools and modelling techniques have emerged in recent years that allow practitioners to estimate costs and benefits which in turn help in the formulation of a business case. However, it is not clear if these are fit for purpose in this holistic context. Past 4C work has shed some light on cost and benefit estimation techniques that are particularly suited to the post data publication phase, but these haven’t been applied to the whole research data management (RDM) lifecycle. We are by no means sure if they can be applied in this fashion. And if they can’t be used, nor do we know why in particular they may not be appropriate.
The CESSDA SaW project is funded by the Horizon 2020 programme. Its principal objective is to develop the maturity of every national data archive service in Europe in a coherent and deliberate way towards the vision of a comprehensive, distributed and integrated social science data research infrastructure, facilitating access to social science data resources for researchers regardless of the location of either researcher or data. The funding advocacy toolkit being developed as part of the project will draw on a range of projects and studies looking at benefits, costs, return on investment and advocacy including inter alia 4C, Keeping Research Data Safe (KRDS), and a range of economic impact studies.
In the first part of the workshop we wish to explore which tools and models—in particular the CESSDA SaW project funding and cost-benefit advocacy toolkit and those tools and methodologies researched over the duration of the 4C project—might be applicable/appropriate when it comes to formulating a business case. It will be conducted with input from those who have put together business cases for data management services, both complete services and particular component services. We will explore their experiences, how they articulated their business cases and see if the lessons learned could benefit others. We will also address the problems of what it is that’s stopping people from producing business cases and local barriers to progress.
In the second, more practical part of the workshop, in small groups we will work through institutional problems provided by attendees. We will test some of the current tools, identify the practical steps needed when using them to produce business cases and highlight any problems that might be encountered when using them in particular contexts. More experienced practitioners will be on hand to support participants in using the tools.
You might also be interested in the workshop: Active Data Management Planning: Chances and Challenges
Towards Smarter Persistent Identifiers Jonathan Clark, Gijsbert Kruithof, Juha Hakala, Marcel Ras, Carol Riccalton
You should attend this workshop if you know what persistent identifiers are but are interested in knowing much more about what you can actually do with them. In other words, what are the services that are being built on top of identifier systems that could be useful to the Digital Preservation community? We would like to stimulate discussion and the exchange of ideas on topics such as party identification, interoperability and (metadata) services such as multiple resolution. We think there is a need to connect the dots not only between the different systems but also between the different people involved. We expect contributions from among others: ORCID/DataCite (THOR), APARSEN, IDF, RDA, Handle System, and the NDE (Dutch National Archives). This workshop would be a great follow-up to the Tutorial on Persistent Identifiers for Digital Cultural Heritage.
You might also be interested in the tutorial: Persistent Identifiers for Digital Cultural Heritage
Acquiring and Providing Access to Born-Digital Materials with the BitCurator Environment and BitCurator Access WebtoolsChristopher (Cal) Lee
This tutorial will prepare participants to use the open-source BitCurator environment and BitCurator Access Webtools to acquire, process and provide access to born-digital materials. There will be a brief lecture and discussion that focuses on the motivation for using the tools and several foundational technical concepts. The remainder of the tutorial will be devoted to demonstration and hands-on exercises that feature specific tools and methods. Participants will learn how to mount media as read-only, create disk images, mount forensically packaged disk images, export individual files or entire directories from disk images, use specialized scripts to perform batch activities, generate and interpret Digital Forensics XML (DFXML), generate a variety of standard and customized reports (including PREMIS records), identify various forms of sensitive data within collections, and provide browser-based search and navigation of files and folders.
PREMIS Implementation FairPeter McKinney, Eld Zierau, Evelyn McLellan, Angela Dappert
This workshop provides an overview of the PREMIS Data Dictionary for Preservation Metadata, a standard addressing the information you need to know to preserve digital content in a repository. It includes an update on current PREMIS initiatives and reports from the preservation community on implementation of the standard in various systems or contexts.
The PREMIS Implementation Fair Workshop is one of a series of events organized by the PREMIS Editorial Committee and that has been held in conjunction with previous iPRES conferences.
At iPRES 2016, the workshop will give the audience a chance to understand updates in the PREMIS data dictionary and give implementers, and potential implementers, of the PREMIS Data Dictionary for Preservation Metadata an opportunity to discuss topics of common interest and find out about latest developments.
You might also be interested in the tutorial: Understanding and Implementing PREMIS
Relational Database Preservation: Operational Issues and Use Cases
Kuldar Aas, Janet Delve, Krystyna Ohnesorge, Marcel Büchler, Anders Bo Nielsen, Phillip Mike Tømmerholt, Zoltan Lux
This tutorial focuses on the practical problems in ingesting, preserving and reusing content maintained in relational databases. The tutorial is based on practical experiences from European national archives and provides an outlook into the future of database preservation based on the work undertaken in collaboration by the EC-funded E-ARK project and the Swiss Federal Archives.
This tutorial relates closely to the workshop: “Relational Database Preservation Standards and Tools” which provides hands-on experience on the SIARD database preservation format and appropriate software tools.
You might also be interested in the workshop: Relational Database Preservation Standards and Tools
Sharing, Using and Re-using Format AssessmentsAndrea Goethals, Kate Murray, Michael Day, Kevin L. De Vorsey, Jay Gattuso, Paul Wheatley
Many cultural heritage institutions with digital collections have performed assessments of file formats to inform decision making for a wide range of activities. The development of digitization standards and transfer requirements for depositors, the selection of storage and access platforms, and preservation planning and the decisions to use emulation or migration as a preservation approach all benefit from the assessment of file formats for their appropriateness in these different contexts. This workshop will bring together several institutions who have created format assessments, together with institutions who already are or could potentially reuse this work to inform their own institutional policies and preservation planning. The workshop will start with short presentations to expose the assessment work that has been done, followed by a discussion of how they are being used, or could be used, and possibilities for more effectively sharing these resources across institutions for the benefit of the digital preservation community.
You might also be interested in the workshop: Quality Standards for Preserving Digital Cultural Heritage
Active Data Management Planning: Chances and ChallengesFelix Engel, Heike Görzig, Rob Baxter, Helen Glaves, Simon Waddington, Matthias Hemmje
There is an increasingly urgent need to ensure the fullest possible preservation of research findings, both for proper validation of the research in question and to enable its comprehensive reuse. Furthermore, research undertakings are expensive and the return on investment needs to be secured by research funding agencies and public funding bodies through proper management of the knowledge that is required for the effective long-term reuse of results. Awareness of these facts leads to increasingly stringent regulations from funding agencies, which seek to enforce compliance of research data with specific policies. Hence, funding agencies are beginning to make Data Management Plans (DMP) increasingly mandatory before they will fund a research undertaking. In general, a DMP is a full text document that elaborates how the research data is handled, both during and after the project lifetime. In fact, a DMP includes policies for data management on different levels, as e.g. required by a formal framework the research has to comply with, as well as managerial parameters or policies that directly address the data management system level. Nevertheless, besides the pure establishment of policies, funders and researchers have further requirements concerning active aspects of data management, as e.g.: the continuous adoption of DMPs and its execution throughout the research lifecycle or to preserve the knowledge created during research that is needed for comprehensive later research validation. Because of the complexity of these and further requirements, management support is under discussion in various research communities. Within the international Research Data Alliance, these aspects are discussed within the so called Active DMP Interest Group.
This workshop will consider recent research and the outcomes of the next RDA ADMP IG workshop at Cern to discuss ADMP related topics and will address further open research questions around ADMPs, with a special focus on continuous adoption of DMPs and automation support. Hence, the aim of this workshop is to identify on base of submitted contributions and the conclusion of the discussion during the workshop the recent obstacles that prevent the realization of ADMPs and how those could be addressed. The outcome of this workshop will be the preparation of a roadmap towards a reference framework of ADMP management and automation.
More information about the workshop including a call for papers is available on the workshop website: http://ipres16.fernuni-hagen.de/
